From Paper at the Gate
to AP in the ERP -
Automated, Accurate, and Fast
InvoicEZ is an AI-embedded application that digitizes supplier invoices at the gate, extracts and validates data, and pushes it to your ERP via REST APIs – eliminating manual entry and delays.
The Need
Manual, paper-based invoice gate entry slows receiving, increases errors, and creates bottlenecks for AP posting. Store teams must key in invoice details, search for matching POs, and create GRNs – work that’s repetitive, time-consuming, and prone to mismatch.
Time-Consuming
Manual data entry at the gate slows down the entire receiving process
Error-Prone
Manual keying creates bottlenecks and increases error rates significantly
Inefficient Workflows
Store teams waste time searching for matching POs and creating GRNs
AP Bottlenecks
Repetitive work delays AP posting and creates payment processing issues
Made for Real Use
InvoicEZ handles every step from gate entry to ERP integration
Gate-side Invoice Intake
Upload invoices via web or mobile; OCR converts them into structured data instantly.
PO Matching at Intake
Match by invoice/PO/supplier/line items against open POs to fast-track valid receipts.
Store Validation & GRN Creation
Store user validates against physical quantities and creates GRN seamlessly.
Employee Bills to AP
Extract employee bill data, validate with master data, route for approval, and create AP invoice.
How it Works
Four seamless steps from capture to ERP posting
Capture & Extract
Gate user uploads invoice (scan/photo or PDF). OCR + AI extracts header and line-level fields: invoice no., supplier, PO no., item lines, totals.
Intelligent Matching
Match scenarios handled automatically: Single Match (auto-proceed), Multiple Matches (flagged for resolution), No Match (routed to exception handling).
Store Validation & GRN
Store user validates against physical quantity and confirms receipt; system supports GRN creation with complete audit trail.
ERP Integration
Pushes validated data to your ERP (Oracle, SAP, etc.) via REST APIs to create the right business document without manual re-entry.
Roles & Workflow
Designed for every stakeholder in your invoice process
Gate User
Upload invoices via mobile or web
System runs OCR + initial PO match
Monitor upload status and exceptions
Store User
Validate quantities against physical goods
Generate Gate Entry documentation
Create and confirm GRN
Admin
Configure matching rules and workflows
Manage users and permissions
Oversee exceptions and analytics
Unlock the Benefits
Transform your invoice processing with measurable results
10x Faster
Faster Processing Time
Minutes instead of hours
99.5% Accurate
Increased Accuracy
AI-driven extraction & validation
80% Reduction
Reduced Manual Effort
Eliminate repetitive data entry
100% Automated
End-to-End Automation
From capture to ERP posting
60% Cost Cut
Cost Savings
Fewer errors, rework, and delays
Unlimited Scale
Scalability
Across sites, suppliers, and volumes
Compliance Assurance
Digital logging ensures full compliance with audit trails and regulatory requirements
Feature Highlights
Everything you need for complete invoice automation
AI-OCR for header & line-level fields
PO match intelligence: single/multiple/no-match flows
Exception handling with guided resolution
GRN enablement for store teams
REST API connectors for Oracle and other ERPs
Web & Mobile intake with audit trail
Employee bill processing module
Real-time dashboard and analytics
Stop Keying Invoices at the Gate
See how InvoicEZ posts accurate data into your ERP in minutes, not hours. Transform your invoice processing today.
No credit card required • Free consultation • Implementation support included
